Account Balances

Section: Finance & Accounting
URL: /admin/account_balances
Page title: Account Balances

Overview

Account Balances tracks internal monetary flows across organisational accounts — cash pools, project budgets, or departmental wallets. It records transfers between accounts, individual entries (credits/debits), and withdrawal events with a full audit trail.

Business value

Provides a lightweight internal treasury view for companies that manage multiple pools of money (petty cash, project reserves, department budgets) without a full ERP general ledger.

• Who uses it: Finance managers, controllers, operations managers
• Key benefit: Clear, real-time balance across all internal accounts with a traceable history of every movement.
• Metrics it influences: Cash position per account, transfer frequency, withdrawal totals

Typical use cases:

• Track a project's allocated budget as funds are drawn down
• Record petty cash top-ups and withdrawals with approval chain
• Transfer budget from one department account to another at month-end
• Reconcile account balances against bank statement data

Accessing this module

From the admin sidebar, navigate to Account Balances, or open the URL directly:

/admin/account_balances

Key concepts

Common actions

1. Create account — define a new internal account with an opening balance.
2. Add entry — record a credit or debit against a specific account.
3. Create transfer — move an amount from one account to another with a memo.
4. Record withdrawal — log a cash outflow with supporting details.
5. View balance history — see every transaction in chronological order for any account.
6. Permissions — granular access control separates view, create, and delete rights for entries, transfers, and withdrawals independently.

Source: crm-connect-main/app/modules/account_balances